If you own a business in Arizona and you have employees, it is important to take all the necessary steps to comply with the law. Our attorneys can help you get started and ensure that you stay on the right path. Below are a few factors employers should consider:
W-4 and W-2 Forms
Arizona employees will need to give executed copies of a Form W-4 to their employer, which serves as a withholding exemption certificate. Employers must submit the W-4 Form to the IRS. The employer is also responsible for Form W-2, which is a document that details the wages paid and the taxes of each employee.
Withholding Income Taxes
Employers must retain employment tax records for a minimum of four years. The retained records should include:
- Employee’s personal information, such as contact information and Social Security number
- Employer’s identification number
- Information regarding benefits paid for employee (such as pension payments)
- Copies of employees’ W-4 Form (tax withholding certificates)
The IRS website offers more details regarding the records you should consider retaining and procedures that may be beneficial to implement in your business.
Employee Eligibility Verification
When a new employee is hired, Form I-9 should be completed and returned within three days of the start of employment. It is important for an employer to keep this form on file because it is proof of the employee’s qualification to work in the United States.
New Hire Reporting
An employer must report a new or returning employee within 20 days of the first day of employment. The report should contain the employee’s name, address and social security number and provided to the Arizona New Hire Reporting Center.
An Arizona employer is responsible for paying additional taxes such as unemployment tax and workers’ compensation tax. Workers’ compensation tax assists employees who are injured on-the-job. Unemployment insurance tax provides assistance to individuals while they are looking for employment.
Employers have numerous legal obligations they must fulfill. Let us help answer your questions and provide you with the advice and guidance you need. Nielsen Law Group has offices in Chandler, Tempe, Gilbert, AZ and Redlands, CA. Our attorneys and professional staff combine their in-depth knowledge of the law with practical and efficient strategies to determine the most effective approach to each client’s unique situation. Contact us today.